Reporting
Reporting combines due dates, escalations, document quality, and calibration backlog in one shared working view. The dashboard shows the current daily status, while reporting evaluates a selected time period and makes backlogs, workload, and data quality easier to understand.
Fig. 1: Reporting content
The page is especially useful for quality management, audit preparation, and operational calibration planning. It helps you look beyond individual overdue items and understand the situation in the context of a time period.
Time Period and Filters
The time period is the technical basis of reporting. At the top of the page, the quick filters 30 days, 90 days, and 12 months are available. You can also set a custom period in the filter.
The quick filters look backward:
- 30 days covers the last 30 days up to and including today.
- 90 days covers the last 90 days up to and including today.
- 12 months covers the last 365 days up to and including today.
Reporting primarily answers the question of how the inventory performed in the past period. It is not pure future planning. For concrete forward planning, use the optional forecast period and the calendar.
Depending on the data inventory, additional filters can be set, such as companies, cost centers, archive status, or a custom forecast period. Filters are applied when reporting is loaded and affect the displayed values wherever the metric uses that data.
The regular reporting period affects the key figures, the daily snapshot statistics, and the calibration monitor. The forecast period is separate and controls only the calendar heatmap within reporting. If no forecast period is set, the heatmap follows the regular reporting period. If a forecast period is set, it starts no earlier than today and shows future due dates.
If the dashboard and reporting show different numbers, this is often correct. The dashboard is a daily overview. Reporting looks at a period and distinguishes whether an item of inspection equipment was already escalated before the period or whether its next inspection date falls within the period.
Not every reporting metric is a pure historical snapshot. Due dates, escalations, document quality, and risk locations are derived from the currently filtered inventory and placed in a time context. The Inventory, Due Dates, and Data Quality section and the Calibration Monitor additionally use stored daily and monthly data.
Header Area
The header area summarizes the current reporting status. It shows which data status the report is based on, how many active inspection equipment items are in the filter, and how due dates, escalations, and evidence behave in this selection.
Status
The status shows which data status reporting is based on. For areas that rely on stored daily or monthly snapshots, it can happen that complete data is not available for every day in the selected period. In that case, Memida displays a note that the statistics may currently be incomplete.
The date and time in the top-right corner show when Memida last built the data basis for this reporting view. All values in the header area and key figures refer to this status and to the active filters. It is not the start or end of the selected reporting period; that period is controlled by 30 days, 90 days, 12 months, or the From and To fields.
Overall Status
The overall status is a consolidated health value for the currently filtered data inventory. It provides quick orientation, but does not replace the detailed values below.
Memida calculates the overall status from three sub-values:
- Schedule adherence: Share of calibration-relevant active inspection equipment that had not already escalated before the start of the reporting period.
- Document integrity: Completeness of current inspection report, inspection instruction, location, and, where available, a valid eAttestation.
- Notification coverage: Share of active inspection equipment whose cost center has at least one active notification recipient.
These sub-values are averaged with equal weight. An overall status of 80% therefore does not mean that 80% of all inspection equipment is error-free. It means that the three quality areas together result in a consolidated value of 80%.
Active Inspection Equipment
This number shows how many active inspection equipment items are included in the current filter. Archived inspection equipment is not counted as active in this header value.
Due Dates in Period
Due dates in period shows inspection equipment from the currently filtered inventory whose next inspection date falls within the selected reporting period. For the standard quick filters, this period is historical and ends today.
For the quick filters, this means:
- 30 days: next inspection date within the last 30 days up to today
- 90 days: next inspection date within the last 90 days up to today
- 12 months: next inspection date within the last 365 days up to today
For a custom period, Memida counts inspection equipment whose next inspection date lies between From and To.
Escalations Before Period
Escalations before period shows inspection equipment that was already overdue before the selected period began. This number is therefore not automatically the same as all currently overdue inspection equipment.
This distinction matters: With a longer period, the start point moves further into the past. Items that still count as existing backlog before the period for 30 days can already fall within the selected period for 12 months. As a result, the number of escalations before period can decrease even though the period becomes longer.
Valid eAttestations
This value shows the share of valid eAttestations among inspection equipment for which eAttestation data exists. If the filtered inventory contains no eAttestations, this sub-value is not counted as a separate quality dimension.
Key Figures
Below the header area, consolidated key figures provide more detail. They do not simply repeat the header, but explain individual quality aspects more precisely.
Fulfillment Rate
The fulfillment rate is the user-facing name for the value that is still partly referred to technically as compliance score. It describes schedule adherence within the selected reporting window.
The calculation is:
Fulfillment rate = calibration-relevant inspection equipment not escalated before the period / calibration-relevant inspection equipment * 100
Example: If 100 calibration-relevant inspection equipment items are in the filtered inventory and 15 of them were already overdue before the start of the selected period, the fulfillment rate is 85%.
The fulfillment rate is not identical to the overall status. The overall status also includes document integrity and notification coverage.
Due Dates in Period
This card shows the number of inspection equipment items whose next inspection date falls within the selected period. It also shows how many escalations were already open before the period. This makes new workload within the period and existing backlog before the period directly comparable.
Document Integrity
Document integrity evaluates how completely the evidence in the current inventory is maintained. It includes the current inspection report, stored inspection instruction, maintained location, and a valid eAttestation if eAttestation data exists in the inventory at all.
The available sub-values are averaged. eAttestation is included in this average only if the filtered inventory contains eAttestations. This prevents an inventory without eAttestation usage from being rated worse artificially.
Risk Locations
Risk locations show where action needs are concentrated by location. Memida calculates a risk value for each item of inspection equipment and aggregates it at location level.
The risk value increases, among other things, through overdue inspection equipment, items due in the selected period, technical statuses such as blocked, out of house, or not ready for use, and incomplete documentation. A location is counted as a risk location when the aggregated risk value reaches at least 50.
Forecast by Period
The forecast shows a calendar heatmap for due dates. It is embedded within reporting, but has its own period.
If no custom forecast period is set, the heatmap follows the regular reporting period and can include historical days. If a forecast period is set, it starts no earlier than today and shows future due dates.
The more strongly a day is marked, the more inspection equipment falls into that window on that day. The legend distinguishes between lower and higher workload, as well as historical days.
Fig. 2: Calendar section
Inventory, Due Dates, and Data Quality
This area is based on daily snapshots. It shows how inventory and risk classes developed over the selected period. This makes it possible to see whether a value is only noticeable on the current reference day or whether a pattern appears across several days.
Typical content includes the daily trend of overdue, due, and soon-due inspection equipment, the inventory composition by operational readiness and status, and cards for inspection equipment, soon due, due, and overdue.
If a snapshot is not available for every day, Memida displays a note. The statistics remain usable, but should be understood as partially incomplete.
Calibration Monitor
The calibration monitor looks at backlog over the course of the month. It is especially useful for understanding whether calibration performance is keeping pace with incoming workload.
Fig. 3: Calibration monitor section
Backlog Percentage Against Target
Backlog is calculated as the share of overdue inspection equipment among calibration-relevant inspection equipment:
Backlog = overdue inspection equipment / calibration-relevant inspection equipment * 100
The target line shows the stored target value. By default, this is 1%, but it can be adjusted company-wide.
Due vs. Calibrated per Month
This chart compares how many items of inspection equipment were due in a month and how many were calibrated in that month. This shows whether backlog is being reduced or whether new due dates are emerging faster than they are processed.
Monthly Values in Detail
The monthly cards show, among other things, total inventory, calibration-relevant inspection equipment, overdue inspection equipment, due inspection equipment, calibrated inspection equipment, defects, and scrapping. If historical data is not complete, months are marked as estimated or partially incomplete.
Reporting evaluates inspections by their inspection date. If an inspection is entered later, for example in May with an inspection date in April, Memida assigns it to April from a business perspective.
For such an inspection to be fully included in an older month, a stored reporting history must already exist for the affected item of inspection equipment at that inspection date. If the inspection date is before the start of that history, the older month cannot be fully reconstructed. This mainly affects periods before the reporting history started or periods that are only partially covered by historical data.
For users, this means: Current and future fully recorded months are updated regularly. Older or only partially historized months should be treated as orientation values and may not always include every event that was entered later.
Exporting Reporting Data
Use Export to export the current reporting view with the active filters. The export uses the same period and the same technical filters as the page.